SAEM Annual Meeting: Essential Tips & Insights

The Annual Meeting: Where You’re Part of Something Special

Every year, the SAEM Annual Meeting brings together thousands of academic emergency medicine professionals for an event that feels like coming home. It’s a time to reconnect with familiar faces, forge new friendships, and share expertise and experiences in a setting that fosters collaboration and camaraderie. This sense of belonging and shared purpose is what makes the SAEM Annual Meeting so unique and special.

Beyond its welcoming atmosphere, the meeting is a hub of innovation and growth, featuring hands-on workshops, groundbreaking research presentations, and thought-provoking discussions tailored for every stage of your career. Networking events, mentorship opportunities, and collaborative forums provide even more ways to strengthen connections and build lasting relationships.

Set against the backdrop of dynamic host cities, the SAEM Annual Meeting blends professional enrichment with opportunities to explore local culture and unwind with colleagues. More than a conference, it’s a place to learn, grow, and thrive together as a community. it’s a reunion of like-minded professionals dedicated to advancing emergency medicine and supporting one another along the way.

Join us and be part of something special.

Be Part of the Action: Ways to Participate

Submit Your Work

Participate in a Team Event

Volunteer

Join the Program Committee and help plan the annual meeting.
Apply for the Medical Student Ambassador Program and collaborate with SAEM leadership in planning and executing the Annual Meeting.
Sign up to be a mentor for Speed Mentoring or Speed Mentoring for Medical Educators
Consider being an Abstract Reviewer and help shape the annual meeting by evaluating diverse, cutting-edge research in emergency medicine.

Countdown to the Annual Meeting: Key Dates and Deadlines

January

Abstract, IGNITE!, Innovation, Clinical Images Exhibit submission platform closes
Medical Student Ambassador program application deadline

February

Team signups open for SimWars, SonoGames®, and Dodgeball

March

Early Bird registration ends
Early Bird housing rates end
Complimentary childcare registration ends
SimWars signup deadline

April

All presenter disclosures, bios, speaker/author updates, and slide/presentation edits due
Download the Annual Meeting Mobile App to review sessions and build your schedule

May

Final chance to secure a lower registration rate before the meeting begins!
Check out the “Know Before You Go” section in SAEM Pulse to prepare for the meeting
Download the Annual Meeting Mobile App (if you haven’t already) to navigate the event seamlessly
Claim your CME and CPE credits after the meeting concludes

June

Begin planning your submissions for the Annual Meeting; first submission windows open in September
Reminder: Claim your CME and CPE credits if you haven’t done so

July

Deadline to claim CME and CPE credits

August

Explore hundreds of hours of Annual Meeting content through SAEM Online Academic Resources (SOAR)

September

Advanced EM Workshop submission platform closes

October

Clinical Images submission platform opens
Didactic submission platform closes

November

Abstract, IGNITE!, Innovation submission platform opens
Dr. Peter Rosen Memorial Keynote submission closes

December

Annual Meeting registration opens
Housing reservations open — book early to secure your spot!

What to Expect: Schedule at a Glance

Arrival Day

If you haven’t yet done so, download the Annual Meeting Mobile App, review sessions, and create your schedule.
Pick up your badge in the registration desk or the check-in kiosks.
Power up your devices and get connected to Wi-Fi so you don't miss anything!
Get your bearings and make sure you know your upcoming sessions and locations.

Tuesday

Advanced EM Workshops
Leadership Forum
Consensus Conference
Clinical Images Exhibit
Exhibitor Showcase

Wednesday

Dr. Peter Rosen Memorial Keynote Address and Awards Ceremony
Plenary, Oral, and Lightning Oral Abstracts
Didactics
Innovations and IGNITE!
Speed Mentoring
Clinical Images Exhibit
Visit the Exhibit Hall
Opening Reception

Thursday

Education Keynote Address and Awards Ceremony
Plenary, Lightning Oral, and ePoster Abstracts
Medical Student Symposium
Chief Resident Forum
SimWars
Speed Mentoring for Medical Educators
Residency & Fellowship Fair
Clinical Image Exhibit
Didactics
Innovations and IGNITE!
Dodgeball Game
Visit the Exhibit Hall
AACEM Reception and Dinner
RAMS Party

Friday

Sonogames
Lightning Oral and ePoster Abstracts
Didactic Presentations
Innovations, and IGNITE!
Clinical Images Exhibit

Event Glossary

Educational Events

Abstracts: Brief summaries of research data, including methodology, results, and conclusions, presented in various formats: plenary, full oral, lightning oral, or ePoster.
Advanced EM Workshop Day: half- and full-day sessions focused on advanced skills and specialized emergency medicine topics.
Didactics: Cover diverse topics through interactive formats like lectures, panels, and small group discussions.
IGNITE!: High-energy five-minute talks with auto-advancing slides, covering topics ranging from personal experiences to innovative ideas in EM.
Innovations: Showcase novel ideas, procedures, and products in education, operations, and patient care through short presentations or hands-on demonstrations.

Career Building Events

Speed Mentoring: Connects mentees with mentors in small groups for rapid 10-minute sessions.
Speed Mentoring for Medical Educators: Offers faculty quick mentoring discussions with experienced medical educators.
Residency & Fellowship Fair: A free event for residents and students to explore programs, network, and seek application advice.

Forums

Medical Student Symposium: Offers an overview of EM and guidance on the residency application and match process.
Education Summit: Focuses on professional development for mid-career faculty.
Leadership Forum: Enhances leadership skills for all levels of aspiring leaders.
Chief Resident Forum: Prepares rising chief residents with leadership strategies, practical skills, and peer networking opportunities.

Team Events

SimWars: A simulation competition for EM residents that emphasizes teamwork, decision-making, and practice variation insights.
SonoGames: A fun, competitive ultrasound skills challenge for EM residents.
SAEM RAMS Hunt: A great way to get the layout of our host city while competing against other residency programs in an adventure-style scavenger hunt.
Clinical Images Exhibit: Displays educational cases with high-quality images relevant to EM practice.

Just For Fun

Dodgeball: Residency teams compete in a lively, action-packed dodgeball tournament complete with bleachers, hot dogs, cold suds, and cheering fans.

Questions?

Find quick answers to common questions about SAEM25 in Frequently Asked Questions or contact our staff team directly at registration@saem.org.

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SAEM25 Program Planner

Explore the SAEM25 Program Planner and start building your agenda for our meeting. This essential resource provides the what, when, and where for all annual meeting activities, including education, events, and meetings.

SAEM25 Program Planner