Frequently Asked Questions - Annual Meeting

When does registration open?

Registration opens Dec. 1, 2024. Early bird registration is available through March 11, 2025. Regular registration is available until May 1, 2025. Late registration pricing begins May 2, 2025. Learn more about registration and pricing.

I have registered for the SAEM Annual Meeting but am now unable to attend. How do I obtain a refund?

Cancellation policy:

On or before March 12, 2025 - $50 cancellation fee
On or after March 15, 2025 - $100 cancellation fee
After May 1, 2025 - No refunds

Cancellations must be submitted to events@saem.org (Use the subject line: CANCEL). No telephone cancellations will be accepted.

I am presenting at the SAEM Annual Meeting. Do I have to pay to attend?

Yes, presenters must pay to attend the SAEM Annual Meeting.

SAEM may provide a complimentary one-day SAEM25 registration as a special exception to a potential speaker for an educational session or meeting who does not qualify for an SAEM membership category. The SAEM Executive Committee considers these requests when a potential speaker may add significant value to the unique learning experience of our membership when added to an educational session or meeting.

View criteria and request a special exception

I am a resident and am only attending the Chief Resident Forum for one day. Do I have to pay for a one-day pass as well as for the forum?

Yes, as a resident attending the Chief Resident Forum, you must pay for a session registration to the Chief Resident Forum. Please note that your registration for the forum will admit you only to the forum and the Residency & Fellowship Fair and not to any other annual meeting events or activities.

I am a medical student and am only attending the Medical Student Symposium for one day. Do I have to pay for a one-day pass as well as for the symposium?

Yes, as a medical student attending the Medical Student Symposium, you must pay for a session registration for the Medical Student Symposium. Please note that your registration to the Medical Student Symposium will admit you only to the symposium and the Residency & Fellowship Fair and not to any other annual meeting events or activities.

Can I attend just the Residency & Fellowship Fair?

No, you must register for the SAEM Annual Meeting or the Medical Student Symposium to attend this event.

I am a moderator for the AWAEM and ADIEM Luncheon. Do I have to pay an attendance fee for the event?

Yes, you are required to pay to attend this event.

How can I find out when a group is convening during the SAEM Annual Meeting?

When available, a complete list of SAEM committee, academy, task force, and affiliate meetings will be posted in the SAEM Annual Meeting Program Planner, as well as in the SAEM Annual Meeting mobile app.

Who can attend SAEM academy and interest group meetings?

Members of SAEM academies and interest groups are urged to attend their academy and interest group meetings. General academy and interest group meetings are open to all annual meeting attendees, and they are welcome and encouraged to attend.

I am an SAEM committee/interest group/task force chair and need to change the meeting time for my group. Whom do I contact?

Contact your SAEM staff liaison for assistance.

I am a member of the Association of Academic Chairs of Emergency Medicine (AACEM) and wish to attend the AACEM Annual Reception and Dinner. How do I register?

Visit the AACEM Annual Reception and Dinner Webpage for information.

Do I have to be a member of AWAEM or ADIEM to attend the AWAEM and ADIEM Luncheon?

No, anyone is welcome to attend the AWAEM and ADIEM Luncheon. Registration for this event opens December 1, 2024.

Can I register for the AWAEM and ADIEM Luncheon on site?

Yes, you can register for the luncheon on site, however, due to the popularity of this event, we recommend purchasing tickets in advance. Learn more about this event here: AWAEM and ADIEM Luncheon.

I am a moderator for the AWAEM and ADIEM Luncheon. Do I have to pay an attendance fee for the event?

Yes, you are required to pay to attend this event.

I need to contact the chair of my committee or task force before the SAEM Annual Meeting. How do I obtain the chair’s name and contact information?

Contact the SAEM Membership Department, membership@saem.org, for names and contact information of committee and task force chairs.

I called the host hotel and was told there are no more rooms available. Are there any other housing options for the SAEM Annual Meeting?

If the host hotel becomes sold out, the SAEM meetings team will provide suggestions for housing options. Visit our housing page for more information.

I am planning my submission for the SAEM Annual Meeting. What additional guidance can you provide?

SAEM provides a wide range of helpful resources to support education submissions and presentations:

How long will the SAEM25 Annual Meeting mobile app be available?

Each year, the annual meeting mobile app becomes available in the spring before the conference and remains accessible for one year.

I cannot attend the SAEM Annual Meeting and am sending a substitute to present for me. Whom do I notify about this substitution?

For changes and inquiries about didactics and abstracts, please contact Andrea Ray at education@saem.org.

Please note that for SAEM25, all presenters are required to submit disclosures. Those with something to disclose cannot be added to a session after April 1, 2025.

In addition, we recommend all changes be requested before April 1, 2025, to ensure they are reflected in our annual meeting materials.

I am presenting at the SAEM Annual Meeting. Do I have to pay to attend?

Yes, all presenters must pay to attend the SAEM Annual Meeting.

SAEM may provide a complimentary one-day SAEM25 registration as a special exception to a potential speaker for an educational session or meeting who does not qualify for an SAEM membership category. The SAEM Executive Committee considers these requests when a potential speaker may add significant value to the unique learning experience of our membership when added to an educational session or meeting.

View criteria and request a special exception

How can I join an SAEM academy and/or interest group?

As an SAEM member you have the option of joining any SAEM academy or interest group — as many as you would like — for free! Joining an academy or interest group is easy:

Log into SAEM.org
Click "My Participation" in the upper navigation bar
Click "Update (+/-) Academies or Interest Groups"

How can I donate to the SAEM Foundation (SAEMF)?

You can donate to the SAEM Foundation by visiting www.saem.org/donate. You may also mail your donation check to SAEMF headquarters: 1111 East Touhy Ave, Suite 540, Des Plaines, IL 60018.

How can you go green for SAEM Annual Meeting?

Go Green at: Transportation SAEM25

The SAEM Climate Change and Health and Wilderness Medicine interest groups have developed “Go Green” guides to help SAEM25 attendees plan meals at local restaurants and environmentally friendly options for getting around Philadelphia.

Check out our printable guides:

Go Green SAEM25: Transportation

Go Green SAEM25: Restaurants

Foot

Popular walking trails include the Schuylkill River Trail and the Delaware River Trail. Avoid bad weather by taking the underground Center City Pedestrian Concourse. Information: www.circuittrails.org
Philadelphia was voted the Most Walkable City for Visitors by USA Today

Bike

With over 250 bicycle stations throughout the city, it is easy to ride to any destination! Learn more: www.rideindego.com
Via the Ride Indego Philly Bike Share

Public Transit

Get to your destination via trains, subways, buses, trolleys, or the light rail. There are three major stations in Center City - Jefferson Station, Suburban Station, and William Gray III 30th Street Station. Check out: www.septa.org
With the Southeastern Pennsylvania Transportation Authority (SEPTA)

Ride Share

Hop on a purple bus and loop from Penn’s Landing to the Philadelphia Museum of Art with >12 visitor friendly stops along the way. Details: www.ridephillyphlash.com
By the Philly PHLASH Downtown Loop

Download the apps to get started.
Via Uber, Lyft, or Taxi

Restaurants

List of vegan, veggie-forward, organic, and farm-to-table local Philadelphia restaurants

LUHV Vegan Deli & Bistro
Soups and sandwiches

HipCityVeg
Vegan versions of classic American foods

Bar Bombón
Latin themed taqueria and bar

Charlie Was a Sinner
Bar serving small plates

Vedge
Internationally-inspired fine dining

Monster Vegan
Comfort American gastropub

Naked Lunch
Counter service cafe

Unit Su Vege
Chinese restaurant with large dim sum menu

Yellow Bicycle Canteen
Bagel sandwiches and wraps

Harper’s Garden
Menu focuses on simple and seasonal dishes

Urban Farmer Philadelphia
Locally sourced produce and fresh butcher cuts
focusing on sustainability

Real Food Eatery
Farm to table style casual spot with seasonal menu
with warm bowls and salads

Goldie
Falafel pita, salads, fries, and shakes

20th Street Pizza
Vegan pizza

P.S. and Co
Cafe and bakery

Lightbox Cafe
Grain bowls, juices, and smoothies

Fitz on 4th
Tapas and cocktail bar

Talula’s Garden
Farm-to-table with local ingredients

The Dandelion
Farm-to-table serving British cuisine

Front Street Cafe
Farm to table cuisine with coffee shop

White Dog Cafe
Serving seasonal food and restaurant runs on renewable energy

Square 1682
In house herb garden, locally-sourced produce, and energy-conscious engineering

Good Karma
Coffee shop with Fair Trade Coffee and ingredients from fresh local farms

Glearner’s Cafe
Coffee shop with small menu

Sponsored by the Climate Change and Health & Wilderness Medicine Interest Groups

How long will the SAEM25 Annual Meeting mobile app be available?

Each year, the annual meeting mobile app becomes available in the spring before the conference and remains accessible for one year.

I require special assistance to attend the SAEM Annual Meeting. Whom do I contact to help with arrangements?

SAEM, our official annual meeting host hotel, and all other annual meeting venues comply with the Americans with Disabilities Act. If you require special assistance or accommodation onsite, please contact SAEM staff at meetings@saem.org or (847) 257-SAEM (7236). To allow us to best assist you, please make your request by March 12.

I still have questions. Who should I contact?

Please contact our SAEM25 team at education@saem.org.

What is the SAEM Code of Professional Conduct?

Members have a professional and ethical obligation to act in a manner that upholds the purposes, values, and objectives of SAEM.
Members shall conduct themselves in a professional manner while attending or participating in SAEM-sponsored events and all communications with SAEM staff.
While alcohol is served at many SAEM events, members shall not use any substance to an excess that negatively impacts the member's ability to act in a professional manner.
Members shall be honest and fair and act respectfully and with integrity.
Members shall not discriminate against members or SAEM staff regarding religion, race, ethnicity, color, national origin, gender, gender identity, sex, sexual orientation, or disability.

Conduct unbecoming of an SAEM Member should be reported to the CEO. The SAEM Executive Committee may refer the case to the SAEM Ethics Committee, which will investigate any reported breaches of professional conduct. We reserve the right to enforce the SAEM Code of Professional Conduct up to and including removal of SAEM Membership.

How can I get involved on social media?

Follow us on Facebook, Twitter, LinkedIn, and Instagram for event updates, and share your posts and comments by using the hashtag #SAEM25! Note that by tagging the SAEM accounts and/or using our event hashtag, you are consenting to our potential usage of your shared photo, video, and/or caption in future SAEM marketing efforts or promotional materials.

Annual Meeting FAQs

Registration

Events & Meetings

Housing

Education & Faculty

General

Go Green at: Transportation SAEM25

Foot

Bike

Public Transit

Ride Share

Restaurants

Other Questions

Join Us at SAEM25!

SAEM25 Program Planner