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SAEM Annual Meeting: Essential Tips & Insights

The Annual Meeting: Where You’re Part of Something Special 

Every year, the SAEM Annual Meeting brings together thousands of academic emergency medicine professionals for an event that feels like coming home. It’s a time to reconnect with familiar faces, forge new friendships, and share expertise and experiences in a setting that fosters collaboration and camaraderie. This sense of belonging and shared purpose is what makes the SAEM Annual Meeting so unique and special.

Beyond its welcoming atmosphere, the meeting is a hub of innovation and growth, featuring hands-on workshops, groundbreaking research presentations, and thought-provoking discussions tailored for every stage of your career. Networking events, mentorship opportunities, and collaborative forums provide even more ways to strengthen connections and build lasting relationships.

Set against the backdrop of dynamic host cities, the SAEM Annual Meeting blends professional enrichment with opportunities to explore local culture and unwind with colleagues. More than a conference, it’s a place to learn, grow, and thrive together as a community. it’s a reunion of like-minded professionals dedicated to advancing emergency medicine and supporting one another along the way.

Join us and be part of something special. 

 

Be Part of the Action: Ways to Participate

Submit Your Work 
Participate in a Team Event 
Volunteer 
  • Join the Program Committee and help plan the annual meeting.  
  • Apply for the Medical Student Ambassador Program and collaborate with SAEM leadership in planning and executing the Annual Meeting.  
  • Sign up to be a mentor for Speed Mentoring or Speed Mentoring for Medical Educators
  • Consider being an Abstract Reviewer and help shape the annual meeting by evaluating diverse, cutting-edge research in emergency medicine. 

Countdown to the Annual Meeting: Key Dates and Deadlines

January
February
March
  • Early Bird registration ends
  • Early Bird housing rates end
  • Complimentary childcare registration ends
  • SimWars signup deadline
April
  • All presenter disclosures, bios, speaker/author updates, and slide/presentation edits due
  • Download the Annual Meeting Mobile App to review sessions and build your schedule
May
  • Final chance to secure a lower registration rate before the meeting begins!
  • Check out the “Know Before You Go” section in SAEM Pulse to prepare for the meeting
  • Download the Annual Meeting Mobile App (if you haven’t already) to navigate the event seamlessly
  • Claim your CME and CPE credits after the meeting concludes
June
  • Begin planning your submissions for the Annual Meeting; first submission windows open in September
  • Reminder: Claim your CME and CPE credits if you haven’t done so
July

  • Deadline to claim CME and CPE credits

August
September
October
November
December
  • Annual Meeting registration opens
  • Housing reservations open — book early to secure your spot!

What to Expect: Schedule at a Glance

Arrival Day
  • If you haven’t yet done so, download the Annual Meeting Mobile App, review sessions, and create your schedule. 
  • Pick up your badge in the registration desk or the check-in kiosks.
  • Power up your devices and get connected to Wi-Fi so you don't miss anything!
  • Get your bearings and make sure you know your upcoming sessions and locations.
Tuesday 
  • Advanced EM Workshops
  • Leadership Forum
  • Consensus Conference
  • Clinical Images Exhibit
  • Exhibitor Showcase
Wednesday 
  • Dr. Peter Rosen Memorial Keynote Address and Awards Ceremony
  • Plenary, Oral, and Lightning Oral Abstracts
  • Didactics 
  • Innovations and IGNITE! 
  • Speed Mentoring 
  • Clinical Images Exhibit
  • Visit the Exhibit Hall
  • Opening Reception
Thursday 
  • Education Keynote Address and Awards Ceremony
  • Plenary, Lightning Oral, and ePoster Abstracts
  • Medical Student Symposium
  • Chief Resident Forum
  • SimWars
  • Speed Mentoring for Medical Educators
  • Residency & Fellowship Fair
  • Clinical Image Exhibit
  • Didactics 
  • Innovations and IGNITE! 
  • Dodgeball Game
  • Visit the Exhibit Hall
  • AACEM Reception and Dinner
  • RAMS Party 
Friday 
  • Sonogames
  • Lightning Oral and ePoster Abstracts
  • Didactic Presentations
  • Innovations, and IGNITE!
  • Clinical Images Exhibit

Event Glossary

Educational Events
  • Abstracts: Brief summaries of research data, including methodology, results, and conclusions, presented in various formats: plenary, full oral, lightning oral, or ePoster.
  • Advanced EM Workshop Day: half- and full-day sessions focused on advanced skills and specialized emergency medicine topics.
  • Didactics: Cover diverse topics through interactive formats like lectures, panels, and small group discussions.
  • IGNITE!: High-energy five-minute talks with auto-advancing slides, covering topics ranging from personal experiences to innovative ideas in EM.
  • Innovations: Showcase novel ideas, procedures, and products in education, operations, and patient care through short presentations or hands-on demonstrations.
Career Building Events
  • Speed Mentoring: Connects mentees with mentors in small groups for rapid 10-minute sessions.
  • Speed Mentoring for Medical Educators: Offers faculty quick mentoring discussions with experienced medical educators.
  • Residency & Fellowship Fair: A free event for residents and students to explore programs, network, and seek application advice.
Forums
  • Medical Student Symposium: Offers an overview of EM and guidance on the residency application and match process.
  • Education Summit: Focuses on professional development for mid-career faculty.
  • Leadership Forum: Enhances leadership skills for all levels of aspiring leaders.
  • Chief Resident Forum: Prepares rising chief residents with leadership strategies, practical skills, and peer networking opportunities.
Team Events
  • SimWars: A simulation competition for EM residents that emphasizes teamwork, decision-making, and practice variation insights.
  • SonoGames: A fun, competitive ultrasound skills challenge for EM residents.
  • SAEM RAMS Hunt: A great way to get the layout of our host city while competing against other residency programs in an adventure-style scavenger hunt.
  • Clinical Images Exhibit: Displays educational cases with high-quality images relevant to EM practice.
Just For Fun

  • Dodgeball: Residency teams compete in a lively, action-packed dodgeball tournament complete with bleachers, hot dogs, cold suds, and cheering fans.

Questions?

Find quick answers to common questions about SAEM25 in Frequently Asked Questions or contact our staff team directly at registration@saem.org.