SAEMF/Academy for Diversity and Inclusion in Emergency Medicine (ADIEM) Research Grant
The following is an overview of the SAEMF/Academy for Diversity and Inclusion in Emergency Medicine (ADIEM) Research Grant. For complete instructions on applying, please see the Detailed Instructions. For submission instructions and SAEMF policies, visit How To Apply. For answers to other common questions, visit our Grants FAQ, or email firstname.lastname@example.org.
Application Deadline: August 1, 2019
All application components, including letters of support, must be submitted electronically in a single file (PDF format only) attached to an email to email@example.com. The subject line of the email should indicate the grant for which the applicant is applying (ADIEM Research Grant).
All applications must be received by 5 pm (Central time) on their due date. No additional material (e.g. updates, publications, corrections, etc.) will be accepted after the application deadline.
Applicants must use the most current version of the National Institutes of Health (NIH) PHS 398 forms which can be downloaded at: https://grants1.nih.gov/grants/funding/phs398/phs398.html#forms. If there are questions regarding formatting, formatting which conforms to NIH guidelines will always be accepted.
The latest NIH biosketch format should be used for the applicant, mentor(s), and other key personnel. This includes a section for a personal statement. See biosketch instructions for further information.
Font type and size for the application should be Arial 11 point, including literature cited. Single line spacing is acceptable. Figures, charts, tables, and legends or captions may be in smaller size font but must be clear and legible.
Blank/plain paper can be used as needed in lieu of continuation pages when no form is specified to be used. The margins must be no less than the following dimensions: top: 0.8, bottom: 0.5, left: 0.5, right: 0.5.
Submission must be no longer than 5 pages in length (excluding references). All proposals must include specific aims, background/significance, preliminary work (if applicable), and approach.
A minimum of two letters of reference are requested, with one from the department chair or equivalent and the other from the mentor, whose letter should include a mentorship plan and testament to support the applicant for the duration of the award. A proposed budget and budget justification for how funds will be allocated during the one-year period are also required.
PURPOSE OF THE AWARD
The mission of the Academy for Diversity and Inclusion in Emergency Medicine (ADIEM) Research Grant is to provide support for research that evaluates the state of diversity and inclusion in the field of Emergency Medicine, evaluates interventions to improve diversity and inclusion in Emergency Medicine, or addresses disparities in healthcare outcomes in the practice of Emergency Medicine among underrepresented or marginalized groups.
EXPECTATIONS OF PROPOSAL
The successful research proposal for the Academy for Diversity and Inclusion in Emergency Medicine (ADIEM) Research Grant is expected to:
- Be novel, innovative, measurable, and reproducible. Projects may have qualitative and/or quantitative measurement components.
- Provide evidence of disparities in healthcare outcomes for marginalized groups in the practice of emergency medicine.
- Offer evidence for best practices or interventions to increase diversity and inclusion in the Emergency Medicine workforce.
The successful applicant for the Academy for Diversity and Inclusion in Emergency Medicine (ADIEM) Research Grant must:
- Be a member of SAEM in good standing at the time of the application deadline, and during the entire award period.
- Have an advanced/doctoral or terminal educational degree (e.g., MD, DO, PhD, PharmD, DSc or equivalent). Applicants may be residents, fellows, or junior faculty (within 5 years of first faculty appointment).
Greater consideration for receipt of the award will be given to applicants who:
- Demonstrate a sustained interest in and commitment to diversity and inclusion in emergency medicine and health disparities research. This demonstrated commitment may include previous participation in diversity and inclusion activities related to emergency medicine or another field, peer-reviewed publications and presentations, disparities research, or presentations of scholarly activity at scientific meetings, and local, regional, national and international activities focused on research and emergency medicine-focused disparities work.
- Demonstrate evidence of involvement and commitment in SAEM activities and functions. Demonstrated involvement includes number of years as a member of SAEM and participation in SAEM activities and functions (e.g., SAEM presentations and committee membership). Applicants will be judged and scored according to their expressed and demonstrated commitment to these areas. Greater consideration and potentially higher scores will be given to applicants who provide evidence of this commitment. However, prior experience in diversity research and SAEM experience are not required.
The Applicant’s Host Institution
Institutional expectations for the successful Academy for Diversity and Inclusion in Emergency Medicine (ADIEM) Research Grant application include:
- Provide adequate administrative and clerical support to the applicant and project, including, but not limited to, office space, administrative support, and information systems.
- Ideally demonstrate a track record of involvement and commitment to diversity research. Ideally and in the majority of circumstances, the host institution should have an accredited emergency medicine residency program.
- Demonstrate the availability of faculty, resident and/or medical student teaching opportunities relevant to the project and applicant’s needs for the project.
- Demonstrate appropriate mentorship for the project to be successful.
The Applicant’s Mentor(s):
Mentor(s) for the successful Academy for Diversity and Inclusion in Emergency Medicine (ADIEM) Research Grant proposal should have:
- A track record of publication in diversity and inclusion-related research.
- Experience in mentoring researchers in projects related to diversity and inclusion-related research.
- Direct responsibility for the supervision and oversight of the grant awardee for the project, and have sufficient time available to ensure a productive mentored relationship.
- Adequate equipment and resources to assist in the execution of the awardee’s research project, if these are not available from the department/ division or another source clearly specified in the grant application.
THE FINANCIAL AWARD
The Academy for Diversity and Inclusion in Emergency Medicine (ADIEM) Research Grant will provide up to $3,000 for an applicant’s project, contingent on the availability of funds from the SAEMF. SAEMF may discontinue, postpone, or change grant funding based on the amount of funds available. The number and monetary amount of awards granted depend on the quality of applications and status of the SAEMF funds.
Funds from the grant may only be used for direct costs related to the project. A maximum of $1,000 is allowed for travel to conferences to present findings of the proposed research project. Travel expenses must be consistent with the SAEM travel policy. Faculty salary support is excluded. Indirect costs (i.e., facilities and administrative costs) and equipment purchases are not supported by this grant. No additional costs are supported by the SAEMF. Any other costs are the responsibility of the applicant’s host institution. Any residual funds will be returned to SAEMF at the end of the award period.
In addition to funds from the SAEMF, the provided budget justification should include all other pending and active sources of funding relevant to the project. The submission of detailed budgets and budget justifications for the use of funds from SAEMF and all other sources in support of the project are required both with the initial application and again during the award period. Failure to meet the award guidelines, or inability of the awardee to complete the term of the award, shall result in the need to return all residual funds to SAEMF. For those projects requiring Institutional Review Board (IRB) or other institutional approval, funds will not be dispersed until the required approval is obtained. Award no-cost extensions may be permitted at the discretion of the Grants Committee, on a case-by-case basis.
DURATION OF THE AWARD
The award is for one year (grant period July 1 – June 30).
A progress report is due on December 1 during the grant period. The final project and financial report are due June 30th at the end of the grant period. The progress report template is available at Post Award.
At the conclusion of the grant award year (June 30th), the awardee is expected to provide SAEMF with a report outlining the work completed during the project. Successful project completion will be demonstrated by at least one of the following: (1) a research abstract submitted to SAEM or another national meeting relevant to the project topic; or (2) a manuscript submitted to a peer-reviewed publication relevant to the project topic.
The awardee also is expected to attend the SAEM Annual Meeting during their award year, preferably presenting a topic related to the funded research project.
GRANT REVIEW PROCESS
The Grants Committee, with representation from the Academy of Diversity and Inclusion in Emergency Medicine, is responsible for the review of all applications and will make recommendations to the SAEMF Board of Trustees regarding recipients. A scoring system considering the overall impact and association with the ADIEM mission, feasibility, approach and investigator will be assessed. It is expected that the work will be completed at the close of the one-year grant period. The ADIEM Research Grant will only be awarded if the Grants Committee and the SAEMF deems that an applicant worthy of receiving this award can be selected.
Please contact firstname.lastname@example.org with any questions.
Updated May 7, 2019
POLICIES GOVERNING THE USE OF HUMANS AND ANIMALS
If human or animal experimentation is to be performed during the period of the award, the department and institution to be used as the training site must affirm that: (1) investigations involving human subjects proposed and subsequently carried out in the application have been endorsed and approved by the IRB, or other clearly designated appropriate body, at the study site; (2) any research involving human subjects will conform ethically with the guidelines prescribed by the NIH; and (3) research involving animals will conform with the current "Guide for the Care and Use of Laboratory Animals", NIH publication, of the Department of Health and Human Services/United States Public Health Service (DHHS/USPHS), and has been approved by the Animal Care and Use Committee at the study site
INVESTIGATORY FINANCIAL DISCLOSURE POLICY/OBJECTIVITY IN RESEARCH
Applicants and institutions are required by SAEMF to comply with the USPHS regulations, Final Rule, 42 CFR Part 50, Subpart F: Responsibility of Applicants for Promoting Objectivity in Research. The applicant’s and mentor’s institution or host institution official’s signature on the signature page of the application indicates compliance that an institutional administrative process is in effect to identify and resolve conflicting financial interests of the type described in Subpart 50.604(a) with respect to all projects for which funding is sought from SAEMF.
PATENT, INTELLECTUAL PROPERTY, AND TECHNOLOGY TRANSFER POLICY
All inventions discovered or arising out of research supported in whole or in part by SAEMF, which may be used in emergency medicine research, teaching, or practice, shall be reported within one (1) year to SAEMF. "Invention" is any discovery, material, method, process, product, program, software or app (mobile, application software, web application, etc) of use, whether or not patented or patentable or copyrighted or copyrightable, that has application of value such that its use, licensing, lease, or sale can generate revenue.
If the institution receiving or disbursing SAEMF funds that supported the invention has an established and applicable patent, intellectual property, or technology transfer policy/procedure for administering inventions, SAEMF will defer to that policy. If the institution has no established and applicable patent, intellectual property, or technology transfer policy/procedure for administering inventions, SAEMF shall have the right to determine the disposition of invention rights. In such cases, SAEMF may:
- Decide that patent and copyright should be or not be filed;
- Release the invention to the inventor(s) or inventor's designee;
- Submit the invention to a qualified organization for administration and licensing;
- Determine by negotiation the fair share of royalty income to be paid to the inventor(s);
- License or make other arrangements for the application and use of the invention on an exclusive or non-exclusive, royalty, or royalty-free basis.