Annual Retreat
AACEM/AAAEM Annual Retreat
March 17-20, 2024
Condado Vanderbilt Hotel
San Juan, Puerto Rico
Status: Registration Closed
Join the Association of Academic Chairs of Emergency Medicine (AACEM) and the Academy of Administrators in Academic Emergency Medicine (AAAEM) for the 16th Annual AACEM/AAAEM Retreat. We can't wait to see you there! In addition to impactful and cutting-edge programming, attendees will enjoy plenty of time to catch up with colleagues and relax in paradise.
Questions? Contact AnnualRetreat@saem.org.
Final Event Program
View Presentation Slides
Registration
Chairs and Administrators can register online or complete the 2024 AACEM/AAAEM Annual Retreat form and submit it to AACEM@saem.org.
Pricing
| Early Bird Registration | Standard Registration | Late/Onsite Registration | |
| Ended 12/6/2023 | Ends 1/24/2024 | After 1/24/2024 | |
| AACEM Member | $700 | $800 | $900 |
| AAAEM Member | $700 | $800 | $900 |
| Vice Chair (SAEM Member) | $700 | $800 | $900 |
| AACEM/AAAEM/SAEM Non-Member | $900 | $900 | $900 |
CDP or CAEMA Participant* | $700 | $800 | $900 |
*CDP and CAEMA tuition includes CDP session two and CAEMA session one ONLY. Participants planning to attend the AACEM/AAAEM Annual Retreat in its entirety are required to register.
For adult guests (18 and over), the price to attend the Opening Reception (Sunday, March 17, 2024; 6:30pm) and the Awards Luncheon (Tuesday, March 19, 2024; 1:00pm) is $50 per event. Please see the registration link to add guests at these events. Children under 18 can attend these events at no cost but should still be noted via the registration.
Cancellation Policy
A $50 fee will be charged for cancellations made prior to January 24, 2024. No refunds will be issued for cancellations made on or after January 24, 2024.
Housing and Travel
Host Hotel
The Condado Vanderbilt Hotel, 1055 Ashford Ave, San Juan, 00907, Puerto Rico, is the official host hotel for the 2024 AACEM/AAAEM Annual Retreat. Perched majestically above the Atlantic Ocean and featuring stunning views and opulent interiors, the Condado Vanderbilt Hotel is Puerto Rico’s premier oceanfront hotel. Meticulously restored to its original grandeur, the hotel is rich in old-world sophistication and style, but with all the amenities and five star comforts you’d expect in a 21st century luxury hotel. It’s the perfect jumping off point for experiencing the vibrant and festive Puerto Rico culture.
Hotel Reservations
Booking ID: 1650
Group room rate is $339-$369. If you have any special needs for your hotel stay, please indicate them in the “Requests” section prior to finalizing your reservation.
Administrators, please plan to arrive at the resort before 1:00 pm AST on Sunday, March 17th, for the AAAEM General Session. Chairs, please plan to arrive at the resort before 6:30 pm AST on Sunday, March 17th, for the AACEM/AAAEM Retreat Welcome Reception. Programming ends on Wednesday, March 20, by 11:00 am AST.
Air Travel
Luis Muñoz Marín International Airport (SJU) is the largest airport in Puerto Rico and is a convenient six-minute drive to the Condado Vanderbilt Hotel.
Transportation
Car Rentals, taxis, and ride share options are available at Luis Muñoz Marín International Airport (SJU). For ride sharing, the only company that offers service in Puerto Rico is UBER. You can find them at Terminals B and C, columns 16-19. Taxis are plentiful in both Terminals A and B. Car rental options include Avis, Budget, Enterprise, Alamo, National, Hertz, and Thrifty.
Schedule of Events
| Saturday, March 16, 2024 | Location | |
| 8:00 am - 4:00 pm | Certificate in Academic Emergency Medicine Administration (CAEMA) Session | Salon Azul |
| 12:00 pm - 6:00 pm | AACEM/AAAEM Retreat Registration | Patio del Fauno Foyer |
| 6:00 pm - 8:00 pm | AAAEM Welcome Happy Hour | Tacos & Tequila Deck |
| 7:00 pm - 9:00 pm | Certificate in Academic Emergency Medicine Administration (CAEMA) Group Dinner | Cayo Blanco Restaurant (Offsite) |
| Sunday, March 17, 2024 | Location | |
| 8:00 am - 7:00 pm | AACEM/AAAEM Retreat Registration | Patio del Fauno Foyer |
| 8:00 am - 12:00 pm | Certificate in Academic Emergency Medicine Administration (CAEMA) Session | Salon Azul |
| 8:00 am - 5:00 pm | AACEM Chair Development Program (CDP) Session | Salon Luchetti |
| 1:00 pm - 4:00 pm | AAAEM General Session - Wear your institution gear! | Patio del Fauno East |
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| 5:30 pm - 6:30 pm | AAAEM First-Timers Reception | AAAEM President Suite |
| 5:30 pm - 6:30 pm | AACEM First-Timers Reception | AACEM President Suite |
| 6:30 pm - 8:30 pm | AACEM/AAAEM Retreat Welcome Reception | West Veranda |
| Monday, March 18, 2024 | Location | |
| 7:00 am - 6:00 pm | AACEM/AAAEM Retreat Registration | Patio del Fauno Foyer |
| 7:00 am - 8:30 am | Women’s Breakfast: Chairs and Vice Chairs | East Veranda |
| 7:30 am - 8:30 am | AACEM/AAAEM Retreat Breakfast | Salon Dorado/Patio Del Fauno West |
| 8:30 am - 2:00 pm | AACEM/AAAEM Retreat Joint Session and Lunch | Patio del Fauno Main |
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| 5:30 pm - 6:30 pm | AACEM/AAAEM Retreat Joint Session Networking Reception | West Veranda |
| 7:00 pm - 9:00 pm | AACEM Executive Committee Dinner | Social Restaurant (Offsite) |
| 7:00 pm - 9:00 pm | AAAEM Executive Committee Dinner | Cocina Albierta Restaurant (Offsite) |
| Tuesday, March 19, 2024 | Location | |
| 7:00 am - 3:00 pm | AACEM/AAAEM Retreat Registration | Patio del Fauno Foyer |
| 7:30 am - 9:15 am | AACEM Networking Retreat Breakfast and Executive and Committee Updates | Patio del Fauno Main |
| 7:30 am - 8:30 am | AAAEM Networking Retreat Breakfast | East Veranda |
| 7:30 am - 9:15 am | Vice Chair Networking Breakfast and Breakouts | Patio Del Fauno West |
| 8:30 am - 8:45 am | AACEM and AAAEM Group Photos | Patio del Fauno Foyer |
| 9:15 am - 12:00 pm | AACEM Chair and Vice Chair Educational Session | Patio del Fauno Main |
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| 8:45 am - 12:00 pm | AAAEM Educational Session | Patio del Fauno East |
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| 12:15 pm - 2:30 pm | AACEM/AAAEM Joint Session and Awards Luncheon | Patio del Fauno Main |
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| 7:00 pm - 9:00 pm | URiM Dinner | Luisa Restaurant, Cava Room (Offsite) |
| Wednesday, March 20, 2024 | Location | |
| 7:00 am - 11:00 am | AACEM/AAAEM Retreat Help Desk | Patio del Fauno Foyer |
| 7:30 am - 8:30 am | AACEM/AAAEM Retreat Breakfast | Salon Dorado/Patio Del Fauno West |
| 7:30 am - 8:30 am | AACEM/AAAEM Retreat Joint Executive Committee Meeting | Salon Azul |
| 8:30 am - 11:00 am | AACEM/AAAEM Retreat Joint Session | Patio del Fauno Main |
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