2025 AACEM/AAAEM Annual Retreat
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AACEM/AAAEM Annual Retreat
March 16-19, 2025
The Lodge at Sonoma Resort
Sonoma, CA
Registration: Sold Out
The retreat is currently sold out! While we do not anticipate attendee cancellations, we will begin a waitlist. If you would like to be added to the waitlist, please reach out AACEM@saem.org. We will clear the waitlist on a first come, first served basis as cancellations are received.
Pricing
Early Bird Registration (Ends 12/6/2024) | Standard Registration (Ends 1/24/2024) | Late/Onsite Registration (After 1/24/2024) | |
AACEM Member | $895 | $995 | $1,095 |
AAAEM Member | $895 | $995 | $1,095 |
Vice Chair (SAEM Member) | $895 | $995 | $1,095 |
Non-Member | $1,095 | $1,095 | $1,095 |
CDP/CAEMA Participant * | $895 | $995 | $1,095 |
*CDP and CAEMA tuition includes CDP session two and CAEMA session one ONLY. Participants planning to attend the AACEM/AAAEM Annual Retreat in its entirety are required to register.
For adult guests (18 and over), the price to attend the Opening Reception (Sunday, March 16, 2025; 6:30pm) and the Awards Luncheon (Tuesday, March 18, 2025; 1:00pm) is $50 per event. Please see the registration link to add guests at these events. Children under 18 can attend these events at no cost but should still be noted via the registration.
Cancellation Policy
A $50 fee will be charged for cancellations made prior to January 24, 2025. No refunds will be issued for cancellations made on or after January 24, 2025.
Hotel Information
The Lodge at Sonoma Resort is the official host hotel for the 2025 AACEM/AAAEM Annual Retreat. Located in the heart of California's scenic wine country, this luxury hotel is a revitalizing oasis of serenity within walking distance to quaint shops and world-class restaurants at Sonoma Plaza.
The Lodge at Sonoma Resort
1325 Broadway at Leveroni & Napa Roads
Sonoma, CA
Hotel Reservations
Room availability is limited from March 15 to March 20 at The Lodge at Sonoma Resort. There are several hotel options in the area, including:
- Inn at Sonoma - 0.9 miles from The Lodge (20 minute walk, 3 minute car ride).
- El Dorado Hotel - 1.3 miles from The Lodge (30 minute walk, 5 minute car ride).
- Ledson Hotel - 1.3 miles from The Lodge (25 minute walk, 4 minute car ride).
Administrators, please plan to arrive at the resort before 1:00 p.m. PT on Sunday, March 16, for the AAAEM General Session.
Chairs, please plan to arrive at the resort before 6:30 p.m. PT on Sunday, March 16, for the AACEM/AAAEM Retreat Welcome Reception. Programming ends on Wednesday, March 19, by 11:00 a.m. PT.
Air Travel
The following airports are advisable options when traveling to Sonoma, CA.
San Francisco International Airport (SFO) - 55 miles to/from resort
Oakland International Airport (OAK) - 56 miles to/from resort
Sacramento International Airport (SMF) - 71 mile to/from resort
Transportation
Car Rentals, taxis, and rideshare options are available at all the suggested airports. Taxi fees from San Francisco and Oakland are estimated at $220. Taxi fees from Sacramento are estimated at $300.
Excursion Ideas
- Sonoma Valley Wine Trolley
- Figone's Olive Oil Tasting
- Pushpak Motors Tours
- OYO - Explore Sonoma Plaza
- Sonoma Zipline Adventures
- Safari West
- Relish Culinary Adventures
- Sonoma Walking Food, Wine, & History Tour
2025 Schedule of Events
*Schedule is subject to change.
| 8:00 AM - 4:00 PM | Certificate in Academic Emergency Medicine Administration (CAEMA) Session |
| 12:00 PM - 6:00 PM | AACEM/AAAEM Retreat Registration |
| 6:00 PM - 8:00 PM | AAAEM Welcome Happy Hour |
| 7:00 PM - 9:00 PM | Certificate in Academic Emergency Medicine Administration (CAEMA) Group Dinner |
| 8:00 AM - 7:00 PM | AACEM/AAAEM Retreat Registration |
| 8:00 AM - 12:00 PM | Certificate in Academic Emergency Medicine Administration (CAEMA) Session |
| 8:00 AM - 5:00 PM | AACEM Chair Development Program (CDP) Session |
| 1:00 PM - 4:10 PM | AAAEM General Session - Wear your institution gear! |
| 1:00 PM - 1:30 PM: Introduction and Icebreaker | |
| 1:30 PM - 2:00 PM: Benefits of Membership, Awards, and Leadership Transition | |
| 2:00 PM - 2:20 PM: Strategic Planning Committee Presentation | |
| 2:20 PM - 2:30 PM: Committee Charter Poster Review | |
| 2:30 PM - 2:50 PM: Committee Meeting Breakouts | |
| 2:50 PM - 3:00 PM: Break | |
| 3:00 PM - 3:20 PM: Best Practice Session #1 | |
| 3:25 PM - 3:45 PM: Best Practice Session #2 | |
| 3:50 PM - 4:10 PM: Best Practice Session #3 | |
| 4:10 PM: Adjournment | |
| 5:30 PM - 6:30 PM | AAAEM First-Timers and MIP Reception |
| 5:30 PM - 6:30 PM | AACEM First-Timers Reception |
| 6:30 PM - 8:30 PM | AACEM/AAAEM Retreat Welcome Reception |
| 7:00 AM - 6:00 PM | AACEM/AAAEM Retreat Registration |
| 7:00 AM - 8:30 AM | Women’s Breakfast: Chairs and Vice Chairs |
| 7:30 AM - 8:30 AM | AACEM/AAAEM Retreat Breakfast |
| 8:30 AM - 2:30 PM | AACEM/AAAEM Retreat Joint Session and Lunch |
| 8:30 AM - 9:30 AM: Keynote Address with Leslie S. Zun, MD, MBA | |
| 9:30 AM - 10:30 AM: Guest Speaker Lotte Dyrbye, MD MHPE on Leading Through Burnout and Grief | |
| 10:30 AM - 11:15 AM: The Future of AI in Emergency Medicine: Revolutionizing Patient Care and Clinical Practice | |
| 11:15 AM - 12:00 PM: Translating a Faculty Evaluation Rubric into Dashboards for Monitoring Faculty Productivity | |
| 12:00 PM - 12:45 PM: Implementing the 2024 SAEM Consensus Conference Strategies: Part 1: What's a Chair Got to Do? | |
| 12:45 PM - 1:15 PM: Benckmark Session #1 | |
| 1:15PM - 2:30 PM: Educational Luncheon Session: Reimbursement Updates with Dr. Michael Granovsky | |
| 5:30 PM - 6:30 PM | AACEM/AAAEM Retreat Joint Session Networking Reception |
| 7:00 PM - 9:00 PM | AACEM Executive Committee Dinner |
| 7:00 PM - 9:00 PM | AAAEM Executive Committee Dinner |
| 7:00 AM - 3:00 PM | AACEM/AAAEM Retreat Help Desk |
| 7:30 AM - 9:45 AM | AACEM Networking Retreat Breakfast and Morning Session (AACEM/Chairs Only) |
| 7:30 AM - 8:00 AM: Breakfast | |
| 8:00 AM - 8:45 AM: AACEM Executive Committee and AACEM Committee/Workgroup Updates | |
| 8:45 AM - 9:30 AM: Life After Chair Session | |
| 9:30 AM - 9:45 AM: Group Photo | |
| 7:30 AM - 9:45 AM | Vice Chair Networking Breakfast and and Morning Session (Vice Chair Attendees) |
| 7:30 AM - 12:00 PM | AAAEM Networking Retreat Breakfast and Morning Session (AAAEM/Administrators Only) |
| 7:30 AM - 8:30 AM: Breakfast | |
| 8:30 AM - 8:45 AM: Group Photo | |
| 8:45 AM - 9:00 AM: Best Practices Recap | |
| 9:00 AM - 10:30 AM: Coding Discussion with Dr. Michael Granovsky | |
| 10:30 AM - 10:45 AM: Break | |
| 10:45 AM - 11:05 AM: Hot Topic Session #1 | |
| 11:10 AM - 11:30 AM: Hot Topic Session #2 | |
| 11:35 AM - 11:55 AM: Hot Topic Session #3 | |
| 9:45 AM - 12:00 PM | AACEM Chair and Vice Chair Educational Session |
| 9:45 AM - 10:30 AM: ED Boarding and Crowding Innovations | |
| 10:30 AM - 11:15 AM: The Pearls & Pitfalls of Using Coaching | |
| 11:15 AM - 12:00 PM: Hot Topics | |
| 12:15 PM - 2:30 PM | AACEM/AAAEM Joint Session and Awards Luncheon |
| 12:15 PM - 1:00 PM: Benchmark Session #2 | |
| 1:00 PM - 2:00 PM: Awards Luncheon | |
| 7:00 PM - 9:00 PM | URiM Dinner |
| 7:00 AM - 11:00 AM | AACEM/AAAEM Retreat Help Desk |
| 7:30 AM - 8:30 AM | AACEM/AAAEM Retreat Breakfast |
| 7:30 AM - 8:30 AM | AACEM/AAAEM Retreat Joint Executive Committee Meeting |
| 8:30 AM - 11:15 AM | AACEM/AAAEM Retreat Joint Session |
| 8:30 AM - 9:00 AM: Benchmark Session #3 | |
| 9:00 AM - 9:45 AM: DEI Session | |
| 9:45 AM - 10:30 AM: Implementing the 2024 SAEM Consensus Conference Strategies Part 2: Anywhere, Anyone, Anytime - How to Finance Your Department's Research Mission | |
| 10:30 AM - 11:15 AM: Joint Venture for Corporate-Academic Employment Models | |
| 11:15 AM: Adjournment |