SAEMF/Resident and Medical Students (RAMS) Research Grant
Application Deadline: August 1, 2018
The following is an overview of the SAEMF/Resident and Medical Students (RAMS) Research Grant. For complete instructions on applying, please see the Detailed Instructions. For submission instructions and SAEMF policies, visit How To Apply. For answers to other common questions, visit our Grants FAQ, or email email@example.com.
All application components, including letters of support, must be submitted electronically in a single file (PDF format only) attached to an email to firstname.lastname@example.org. The subject line of the email should indicate the grant for which the applicant is applying (SAEMF/RAMS Research Grant).
All applications must be received by 5 pm (Central time) on their due date. No additional material (e.g. updates, publications, corrections, etc.) will be accepted after the application deadline.
Applicants must use the most current version of the National Institutes of Health (NIH) PHS 398 forms which can be downloaded at: http://grants1.nih.gov/grants/funding/phs398/phs398.html#forms. If there are questions regarding formatting, formatting which conforms to NIH guidelines will always be accepted.
The latest NIH biosketch format should be used.
Font type and size for the application should be Arial 11 point, including literature cited. Single line spacing is acceptable. Figures, charts, tables, and legends or captions may be in smaller size font but must be clear and legible.
Blank/plain paper can be used as needed in lieu of continuation pages when no form is specified to be used. The margins must be top: 0.8, bottom: 0.5, left: 0.5, right: 0.5.
PURPOSE OF THE AWARD
The mission of this award is to foster interest in research among emergency medicine trainees (medical students and residents). The focus is on self-limited research projects that are impactful in the current or future practice of emergency medicine and can be completed in a one year time frame. This may include educational projects. Trainees should identify a faculty research mentor to guide them through the application and research process.
The goals of the grant align with missions of the SAEMF to improve the emergency care of patients and help emergency physicians develop the skills to become successful investigators.
EXPECTATIONS OF THE GRANT RECIPIENT
The applicant must be:
A current emergency medicine resident/medical student with an interest in emergency medicine that is mentored by an emergency medicine faculty member.
Greater consideration will be given to:
- SAEM members
- Active in SAEM
- Previous Grants and Research Experience and Publications
The department should be actively involved in emergency medicine or pediatric emergency medicine research and must demonstrate a commitment to the applicant’s academic development. Departments of emergency medicine outside the United States are eligible.
Strong evidence of departmental support is required. A recommendation letter from the Chair, describing the applicant’s potential for future academic productivity, is mandatory.
The institution shall:
- Have resources to carry out specified project
- Provide administrative, clerical support for the project as needed, including office space, information systems, and administrative support
The mentor must be:
- EM faculty
- Published, track record of research
- Track record of mentorship in research or commitment to mentorship in this project
- Responsible for providing or procuring resources needed to complete identified project if not supplied by institution
THE FINANCIAL AWARD
SAEMF will provide up to $5,000 for residents and $2,500 for medical students.Two resident awards and four medical student awards will typically be given. The number and monetary amount of awards granted depend on the quality of applications and status of the SAEMF funds.
Funds from the grant may be used for direct costs related to the project. A maximum of $500 is allowed for travel to conferences to present research findings. Travel expenses must be consistent with the SAEMF travel policy. Funds from the grant may not be used for faculty salary support. Indirect costs (i.e., facilities and administrative costs) are not supported by this grant. No additional costs are supported by the SAEMF. Any other costs are the responsibility of the applicant’s host institution. Any residual funds will be returned to SAEMF at the end of the award period.
Costs included in the grant budget as provided by the SAEMF Resident/Medical Student Grant should not exceed $5,000 (or $2,500) per year. However, in addition to the funds from SAEMF, the budget justification should reflect all pending and active sources of funding relevant to the project. The submission of detailed budgets and budget justifications for the use of funds for the grant from SAEMF and additional funds available to support the goals of the award from all other sources are required as part of the application and again for award recipients during the reporting period of the award.
Failure to meet the award guidelines or inability of the awardee to complete the term of the award shall result in the need to return residual funds to SAEMF.
For projects requiring the host institution’s Institutional Review Board (IRB) or equivalent approval, funds will not be dispersed until IRB approval is obtained. Award extensions may be made at the discretion of the Grants Committee on a case-by-case basis.
DURATION OF THE AWARD
The award is for one year (July 1 to June 30).
Progress report due at 6 months. Final project and financial report due 1 month after closing of project at 1 year.
Report to SAEMF within 1 year of close of grant period. In addition, successful project completion will be demonstrated by at least one of the following: (1) a research abstract submitted to the SAEM or another national meeting relevant to the project topic; or (2) a manuscript submitted to a peer-reviewed publication relevant to the project topic.
GRANT REVIEW PROCESS
The SAEM Grants Committee is responsible for reviewing grant applications for this award, and will make recommendations to the SAEMF Board of Trustees regarding candidate award recipients. The committee uses a scoring system to judge and compare applications that considers the qualifications of the applicant and mentor, the research proposal, the training proposal, and the host institution. The committee judges applications with the goal of choosing awardees with the highest likelihood of becoming highly productive research-oriented academic emergency physicians. Grants will be awarded only if the committee and the SAEMF deems that an applicant worthy of receiving the award can be selected. Successful and unsuccessful applications meeting eligibility requirements will receive both scores and comments provided by the reviewers for the purposes of improving applications for subsequent submissions.
Please contact email@example.com with any questions.
Updated May 24, 2018
POLICIES GOVERNING THE USE OF HUMANS AND ANIMALS
If human or animal experimentation is to be performed during the period of the award, the department and institution to be used as the training site must affirm that: (1) investigations involving human subjects proposed and subsequently carried out in the application have been endorsed and approved by the IRB, or other clearly designated appropriate body, at the study site; (2) any research involving human subjects will conform ethically with the guidelines prescribed by the NIH; and (3) research involving animals will conform with the current "Guide for the Care and Use of Laboratory Animals", NIH publication, of the Department of Health and Human Services/United States Public Health Service (DHHS/USPHS), and has been approved by the Animal Care and Use Committee at the study site.
INVESTIGATORY FINANCIAL DISCLOSURE POLICY/OBJECTIVITY IN RESEARCH
Applicants and institutions are required by SAEMF to comply with the USPHS regulations, Final Rule, 42 CFR Part 50, Subpart F: Responsibility of Applicants for Promoting Objectivity in Research. The applicant’s and mentor’s institution or host institution official’s signature on the signature page of the application indicates compliance that an institutional administrative process is in effect to identify and resolve conflicting financial interests of the type described in Subpart 50.604(a) with respect to all projects for which funding is sought from SAEMF.
PATENT, INTELLECTUAL PROPERTY, AND TECHNOLOGY TRANSFER POLICY
All inventions discovered or arising out of research supported in whole or in part by SAEMF, which may be used in emergency medicine research, teaching, or practice, shall be reported within one (1) year to SAEMF. "Invention" is any discovery, material, method, process, product, program, software or app (mobile, application software, web application, etc) of use, whether or not patented or patentable or copyrighted or copyrightable, that has application of value such that its use, licensing, lease, or sale can generate revenue.
If the institution receiving or disbursing SAEMF funds that supported the invention has an established and applicable patent, intellectual property, or technology transfer policy/procedure for administering inventions, SAEMF will defer to that policy. If the institution has no established and applicable patent, intellectual property, or technology transfer policy/procedure for administering inventions, SAEMF shall have the right to determine the disposition of invention rights. In such cases, SAEMF may:
- Determine that patent and copyright should be or should not be filed;
- Release the invention to the inventor(s) or inventor's designee;
- Submit the invention to a qualified organization for administration and licensing;
- Determine by negotiation the fair share of royalty income to be paid to the inventor(s);
- License or make other arrangements for the application and use of the invention with terms on exclusivity and royalty payments determined by SAEMF.