Exhibitor Information

Why Exhibit?

The Society for Academic Emergency Medicine is the academic arm of emergency medicine. As the premier organization for high-quality research and educational innovation in emergency care, it is our vision to create and promote scientific discovery, advancement of education, and the highest professional and ethical standards for clinicians and researchers. We promote excellence in emergency medicine through our monthly peer-reviewed journal Academic Emergency Medicine, eight active academies, 27 special interest groups, and more than a dozen member-led committees and task forces.

The Society for Academic Emergency Medicine is composed of more than 6,000 members who are influential leaders of emergency medicine within the United States and throughout the world. They publish numerous scholarly articles, serve on all-important governing bodies of this discipline, and are role models for future practitioners of our specialty. The membership includes medical students, residents, fellows, educators, researchers, and clinically based physicians, nurses, EMTs, and personnel drawn from other emergency medicine services.

Please be sure to view the complete 2017 Annual Meeting Exhibitor and Sponsorship Prospectus for more information on how to become an exhibitor.


Booth Fees

Booth TypeCostCorner FeeBenefits
Standard 8’x10’ (each)$2,750$350

Includes: one 6’ foot table, two standard chairs, standard waste basket, pipe and show color drape, booth ID sign, company name on the SAEM17 website, company information in the on-site program, company information on the SAEM17 mobile app, admittance to opening reception, pre-registration list emailed by April 1, two exhibitor badges, exhibitor floor perimeter security, exhibit hall carpet.



(package upgrades include standard booth features)

Upgrade OptionCostCorner FeeBenefits
Package (1)$3,000$250Includes: standard booth package PLUS one additional exhibitor badge.
Package (2)$3,500$0Includes: standard booth package PLUS corner booth option if available (first come, first serve), one virtual bag insert, two additional exhibitor badges, post show attendee mailing list.

Additional Exhibitor Hall Passes

$50 ea.Your organization must occupy a booth in the exhibit hall to receive this pass.

Exhibitor Hall Passes with General Admission to Educational Sessions

$300 ea.Your organization must occupy a booth in the exhibit hall to receive this pass.

**All representatives attending your booth must be pre-registered with the SAEM office no later than April 30, 2017. On-site changes could cause a delay in accessing the exhibit hall. We appreciate your assistance in streamlining this process.


Exhibit Hours

Tuesday, May 16

8:00 am - 2:00 pm

Exhibitor Registration

8:00 am - 2:00 pmExhibitor Move-In
5:00 pm - 6:00 pmRum Runner Exhibit Hall Reception

Wednesday, May 17

7:00 amExhibit Hall Open
7:00 am - 9:00 amNetworking Breakfast
9:00 am - 11:30 amShow Floor Closed
11:30 am - 4:00 pmShow Floor Re-Opens
11:30 am - 1:00 pmWalking Lunch on the Show Floor
2:30 pm - 3:00 pmPM Power Break
4:00 pmFloor Closes

Thursday, May 18

7:00 amExhibit Hall Open
7:00 am - 8:00 amNetworking Continental Breakfast
11:30 am - 1:00 pmWalking Lunch on the Show Floor
1:00 pmShow Floor Closes
1:00 pm - 3:00 pmMove-out



February 1 Satellite Symposium Application (late submissions will only be viewed based on available space)
April 1May/June SAEM Newsletter Advertising
April 1Company Information for Mobile App
April 15Poster Approval
May 2Booth Staff Registration

Additional Information

SAEM17 Prospectus

Exhibitor Contract

SAEM17 Floor Plan


For more information on becoming an exhibitor or sponsor, please contact:

Holly Byrd-Duncan, MBA, Director, Membership and Meetings at 847-257-7220 or

Linda Griffin, Exhibits Manager, at 773-588-4692.