Exhibitor Information

Why Exhibit?

The Society for Academic Emergency Medicine is the academic arm of emergency medicine. As the premier organization for high-quality research and educational innovation in emergency care, it is our vision to create and promote scientific discovery, advancement of education, and the highest professional and ethical standards for clinicians and researchers. We promote excellence in emergency medicine through our monthly peer-reviewed journal Academic Emergency Medicine, eight active academies, 27 special interest groups, and more than a dozen member-led committees and task forces.

The Society for Academic Emergency Medicine is composed of more than 6,700 members who are influential leaders of emergency medicine within the United States and throughout the world. They publish numerous scholarly articles, serve on all-important governing bodies of this discipline, and are role models for future practitioners of our specialty. The membership includes medical students, residents, fellows, educators, researchers, and clinically based physicians, nurses, EMTs, and personnel drawn from other emergency medicine services.

Please be sure to view the complete 2019 Annual Meeting Exhibitor and Sponsor Prospectus for more information on how to become an exhibitor.

Booth Fees

Booth TypeCostCorner FeeBenefits
Standard 10’x10’ (each)$2,750$350

Includes: One 6’ foot table, two standard chairs, standard waste basket, pipe and show color drape, booth ID sign, company name and information on the SAEM19 website, company information on the SAEM19 mobile app, admittance to opening reception, two exhibitor badges*, exhibitor floor perimeter security, exhibit hall carpet


Special 30th Anniversary Upgrade Option

30th Anniversary Exhibitor Add-On Package - $1,500

Add this package to any exhibit or sponsorship package

  • Recognition of sponsors on exhibit hall entrance unit
  • Cutout frame at exhibit booths for photo ops celebrating our 30th anniversary (#saem19)
  • Video or written message on 30th anniversary webpage congratulating SAEM
  • Recognition as a sponsors in pre and post annual meeting issues of SAEM Pulse.


Booth Package Upgrade Options

(package upgrades include standard booth features)

Upgrade OptionCostCorner FeeBenefits
Package (1)$3,000$350

Includes:

Standard Booth Package Plus: one additional exhibitor badge*, one-time use of pre-registration list e-mailed by April 1st

Package (2)$3,500$350

Includes:

Standard Booth Package Plus: one virtual bag insert, two additional exhibitor badges*, one-time use of pre- and post-show attendee list

Additional Exhibitor Hall Passes

$50 ea.Your organization must occupy a booth in the exhibit hall to receive this pass.

Exhibitor Hall Passes with General Admission to Educational Sessions

$375 ea.Your organization must occupy a booth in the exhibit hall to receive this pass.
Exhibitor Bingo$400 ea.Attendees need stamps from participating exhibitors for a chance to win gifts and prizes. Your sponsorship will include your organization's name, logo, and booth number highlighted on the stamp card. This will increase your visibility and attract more traffic flow to your booth.

RAMS Mascot Guest Appearance (the mascot always attracts a crowd)

$500
  • 10-minute guest appearance in exhibit booth
  • During exhibitor kick-off party
  • Only 5 appearances available

*All representatives attending your booth must be pre-registered with the SAEM office no later than April 30, 2019. On-site changes could cause a delay in accessing the exhibit hall. We appreciate your assistance in streamlining this process.

Exhibit Hours

Tuesday, May 14


5:00 PM - 6:00 PMExhibitor's Kick-Off Party

Wednesday, May 15


7:00 AM - 9:00 AMExhibit Hall Open
9:00 AM - 11:30 AMExhibit Hall Closed
11:30 AM - 4:00 PMExhibit Hall Open
2:30 PM - 3:00 PMPower Break in Exhibit Hall
4:00 PMExhibit Hall Closes
5:30 PM - 7:30 PMSAEM19 Opening Reception

Thursday, May 16


7:00 AM - 1:00 PMExhibit Hall Open
1:00 PM - 3:00 PMExhibitor Move-Out

Deadlines

April 1May/June SAEM Newsletter Advertising
April 1Company Information for Mobile App
April 15Poster Approval
May 2Booth Staff Registration

Additional Information

SAEM19 Prospectus

Exhibitor Contract

SAEM19 Floor Plan


For more information on becoming an exhibitor or sponsor, please contact: 

John Landry, Manager, Business Development at 847-257-7224, ext. 204